First Aid Training Register QLD: What Workplace Records Should You Keep? (2026)
By SKLD Training - 2026-05-06
A practical guide for Queensland workplaces on keeping a first aid training register, tracking CPR renewal dates, recording first aiders by site, and preparing for WHS audits.
A first aid training register is one of the simplest ways to keep workplace compliance under control. It shows who is trained, which qualifications they hold, when CPR is due, when first aid renewal is due, and whether each location has enough coverage for its risk profile. For Gold Coast businesses with shift workers, multiple sites, or high staff turnover, this record can prevent the last-minute scramble that happens when certificates quietly expire.
Why a Training Register Matters
Queensland workplaces must provide adequate first aid arrangements. Training records help prove that nominated first aiders are current and that the business is monitoring its obligations. A register also helps managers plan renewals before a certificate expires, especially where annual CPR currency is expected.
What to Include in the Register
| Field | Why It Matters |
|---|
| Employee name | Identifies nominated first aiders and backup responders |
| Worksite or department | Shows coverage across locations and shifts |
| Course code | For example HLTAID009, HLTAID011, HLTAID012, or HLTAID010 |
| Completion date | Confirms when training was achieved |
| CPR renewal due date | CPR is commonly refreshed every 12 months |
| First aid renewal due date | Most workplaces refresh full first aid every 3 years |
| Certificate file link | Allows fast evidence during audits or client prequalification |
How Often Should You Review It?
Review your register monthly if you have rotating staff, multiple departments, childcare requirements, construction sites, hospitality rosters, or contractor onboarding. At minimum, review it quarterly and set reminders 60 to 90 days before renewal dates.
Common Register Mistakes
- Tracking only first aid, not CPR: CPR renewal often falls due earlier than full first aid renewal.
- No shift coverage view: a business can have enough trained people overall but none rostered on a particular shift.
- Missing certificate evidence: names in a spreadsheet are not as strong as attached Statements of Attainment.
- No backup first aider: annual leave, sickness, and resignations can leave a site exposed.
Simple Compliance Workflow
- List all staff who are nominated or expected to respond.
- Record each current certificate and unit code.
- Add renewal reminders for CPR and full first aid.
- Check the register against rosters and site risk level.
- Book group training before multiple certificates expire.
When to Book Group Training
If three or more people are due within the same quarter, it is usually easier to organise a group session. For teams of five or more, onsite training can reduce disruption because the trainer comes to the workplace and the team practises together.
Frequently Asked Questions
Is a training register legally required?
The exact format is not prescribed for every workplace, but employers must be able to demonstrate adequate first aid arrangements. A register is a practical way to show that certificates, renewal dates, and site coverage are being monitored.
Should contractors be included?
If contractors are part of your emergency response plan or regularly work on site, include their first aid status or keep a separate contractor competency record.
Who should own the register?
Usually the WHS officer, practice manager, centre director, operations manager, or HR team. The key is assigning one owner who updates it after every training session.
SKLD Training delivers onsite CPR and first aid training across the Gold Coast and Brisbane for workplace groups. Training and assessment delivered on behalf of Allens Training Pty Ltd RTO 90909.
Sources