AED Maintenance Checklist: How to Keep a Workplace Defibrillator Ready (2026)
By SKLD Training - 2026-05-20
A practical AED maintenance checklist for workplaces covering battery checks, pads, signage, staff awareness, inspections, and what to record each month.
Buying a defibrillator is only the first step. An AED needs to be visible, accessible, checked, and understood by staff. The good news is that most workplace AED maintenance is simple: confirm the device is rescue-ready, check the pads and battery, make sure signage is clear, and record the inspection.
Monthly AED Checklist
| Check | What to Look For |
|---|
| Status indicator | Device shows ready/OK according to manufacturer instructions |
| Battery | Battery installed, in date, and no warning indicator |
| Electrode pads | Pads sealed, undamaged, and within expiry date |
| Cabinet/access | AED is not locked away from staff who may need it |
| Signage | Visible from normal traffic areas and emergency routes |
| Rescue kit | Gloves, scissors, razor, towel, and mask present if supplied |
| Inspection record | Date, checker name, and any action required recorded |
Where Should an AED Be Placed?
Place the AED where it can be reached quickly by the people most likely to use it. Common locations include reception, gym floors, pool areas, clubhouses, workshops, staff rooms, school administration areas, and public entry points. Avoid storing it in a locked office if only one person has the key.
Who Should Check It?
Assign a named person and a backup. This could be the WHS officer, manager, maintenance lead, practice manager, centre director, or head trainer. The role should be listed in your first aid arrangements and reviewed when staff leave.
Staff Awareness Matters
An AED is most useful when staff know where it is and are confident turning it on. Modern AEDs give voice prompts, but training reduces hesitation. CPR training should include AED practice so staff know how to expose the chest, attach pads, stand clear, and resume compressions after analysis or shock.
After an AED Is Used
- Call 000 and follow emergency service instructions.
- After the incident, remove the AED from service until checked.
- Replace used pads and any rescue kit items.
- Download event data if required by the device process.
- Record the incident and maintenance action.
- Debrief staff and offer support.
Frequently Asked Questions
How often should an AED be checked?
Follow the manufacturer's instructions. A monthly visual check is a practical workplace minimum, with extra checks after drills, incidents, or site moves.
Can untrained people use an AED?
Yes. AEDs are designed to guide users with voice prompts. Training is still strongly recommended because it builds confidence and improves CPR quality.
Do pads expire?
Yes. Electrode pads have expiry dates and should be replaced before they expire or immediately after use.
SKLD Training delivers CPR and AED training across the Gold Coast and Brisbane. Training and assessment delivered on behalf of Allens Training Pty Ltd RTO 90909.
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